Administrative Assistant

Job Description

Position Title: Administrative Assistant (Part-time)

Hours: 10:00am-3:00pm/20 hours per week

Pay rate: $15,000.00 Annually

Overview:

Be the immediate assistant to the Pastor and the Church Administrator.
Must possess leadership skills that help motivate other team members and encourage them to work hard.
Must be able to encompass a wide range of responsibilities that require strong organizational, communicational, and interpersonal skills, ensuring seamless coordination and efficient execution of tasks.
Must be pleasant, discreet, tactful, and capable of honoring confidential communications.
Must have general knowledge of all office equipment and supplies and a willingness to further their training.
Must show a willing attitude of Christlike service to their position and its responsibility.

Must possess good telephone and communication skills.
Must be able to deal with various types of personalities, both on the phone and in person, in a professional manner.
Perform general office work, under the supervision of the pastor and cooperation with the other staff.

Responsibilities:

Keep church staff informed of member’s needs such as deaths, illness, and other crisis.
Answer the phone and screen calls for staff per their direction.
Perform general office work; maintain supplies and various files; keep records and compile these into periodic or occasional reports. Accuracy and attention to detail is a must.
File sermons, reports, correspondence, and other assigned materials.
Exercise tact, courtesy, confidentiality, and diplomacy in receiving callers, in person or by telephone; keep calendar of appointments.
Transcribe dictation; type letters or other documents as needed; use word processing equipment as required.
Make outgoing calls such as ordering materials or supplies; pick up supplies as needed.
Prepare and maintain mailing list and church roster.
Photocopy documents and assembly as needed.
Do routine letters and documents as needed/requested.
Keep accurate church records (i.e. church members, prospects, calendar, etc.) working in cooperation with the Church Clerk and Church Administrator.
Record deposits and individual records of contributions.
Scheduling and following church policy regarding building usage and key checkout.
Secure and sort incoming and outgoing mail.
Assist auxiliaries and ministries with ordering supplies and other miscellaneous requests.
Assist with digital media, social media, and website development.
Assist with weekly newsletters and other marketing materials, as needed.
Perform other duties as assigned by the Pastor.

Qualification and Experience:

At least a high school diploma, some college preferred.
Experience with Microsoft Office including Word, Excel, PowerPoint, and ability to work with graphics.
Basic accounting/bookkeeping procedures and good organizational skills.
The ability to multi-task and prioritize tasks.

Resumes can be emailed to:

Friendship Missionary Baptist Church Personnel Committee at: